Executive Assistant Test

Executive assistants provide high-level administrative support to executives in a company or corporation. Like secretaries or personal assistants, they conduct clerical work. However, executive assistants also perform duties that can have an effect on the success or profitability of a business, such as helping with marketing research, training staff, and scheduling important meetings. Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy as well as a practical knowledge of the practices and procedures of the function, general company policies, and programs.

The executive assistant is responsible for supporting senior-level tasks and communications while optimizing time, efficiency, and focus. The executive assistant must have the ability to organize a busy calendar, draft internal communications, and manage other projects, as assigned. He must be detail-oriented, resourceful, and able to manage multiple projects simultaneously; all while maintaining a professional, confidential, and positive attitude.

Responsibilities:

- Conserves executive time by reading, researching, and routing correspondence

- Drafts letters and documents; collecting and analyzing information; initiating communications

- Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel

- Makes transportation arrangements; booking flights, hotels, and rental cars, as necessary

- Manages and maintains executive calendars

- Prepares executives for meetings and events, as needed

- Maintains office supplies and inventory; anticipates needs and evaluates new office products and ways of doing things that increase efficiency within the work environment

- Manages office operations and facilities administration, as needed

- Welcomes guests by greeting them, in person or on the telephone; provides support during meetings

- Tracks and prioritizes projects perform supporting research and effectively communicates within the

- Companies on project needs and status

- Enhances communications between executives and internal team members

- Maintains executive confidence and protects operations by keeping information confidential

- Executes special or continuous research and data analysis

- Analyzes problems, determines approach, compiles and analyzes data, and prepares reports / recommendations for action by a management team

- Enters data and manages information in a database. Maintains complex files and records

- Maintains and updates department resources and tools such as employee lists, referral lists, phone lists, organizational charts, or another department information

- Takes dictation and transcribes notes for letters, memos, and reports - Types materials in final form from very rough or involved drafts which may utilize the frequent use of technical terminology and statistical data.

Key Skills:

1. Possesses excellent communication skills; both written and verbal – Verbal Ability and Verbal Reasoning

2. Problem Solver – Quantitative Aptitude, Logical Reasoning

3. Experience creating systems, processes and procedures- Abstract Reasoning

4. Strong computer skills – MS Word, Excel

5. Detail-oriented, organized, and self-starting