When a critical role becomes vacant in your organization, how do you decide whether to hire externally or develop someone internally? Without clear insights into your workforce's capabilities, even experienced HR teams risk making costly, reactive decisions.
Manpower planning tools help HR leaders take a more strategic approach. They go beyond headcount to align skills with evolving business needs. Yet, many organizations still struggle to plan effectively. According to a 2024 Gartner survey, 66% of HR leaders say their workforce planning is limited to headcount, and they find it difficult to prove ROI for more strategic efforts.
To build a workforce that’s agile, skilled, and ready for what’s next, organizations need smarter tools and strategies.
What are Manpower Planning Tools?
Manpower planning tools are software solutions that help organizations manage their workforce more effectively by analyzing current capabilities, predicting future needs, and aligning them with business goals. They go beyond simple headcount tracking by offering real-time visibility into skills, roles, and gaps across departments.
These platforms support strategic workforce decisions by enabling HR teams to assess internal talent, plan for succession, identify skill shortages, and allocate resources more efficiently. Whether it’s determining when to hire, whom to train, or how to redeploy staff, these tools ensure every move is backed by data.
In this blog, we will explore the top 7 manpower planning software solutions for 2025. From AI-powered skills intelligence to dynamic scenario modeling, these tools are designed to help you close talent gaps and build a future-ready workforce.
Top 7 Manpower Planning Tools
1. iMocha
iMocha is an AI-powered skills intelligence platform that supports strategic manpower planning by giving HR leaders deep visibility into workforce capabilities. It maps each job role into granular skill profiles using advanced taxonomies and ontologies. This enables organizations to assess current skills, identify gaps, and forecast future needs with precision. It supports hiring, upskilling & reskilling, and internal mobility by helping teams make smarter, faster workforce decisions.
Key features:
- AI-Powered Skills Inventory: Automatically captures and organizes employee skills into a structured, searchable database for real-time workforce visibility.
- Skills Gap Analysis & Forecasting: Identifies current gaps, benchmarks proficiency, and predicts future requirements based on evolving job roles.
- Role-Based Competency Frameworks: Builds custom frameworks for each position, aligning talent development with business strategy.
- Internal Mobility: Matches employees to open roles and career paths using validated skills data and readiness scores.
- ATS, HRIS & LMS Integrations: Seamlessly connects with applicant tracking systems, HR software, and learning management systems to align hiring, talent development, and learning initiatives.
G2 Rating: 4.4/5 (270 reviews)
Founding Year: 2015
Pricing: Check out iMocha's pricing here
2. DHRP
DHRP's Dynamics Payroll manpower planning platform empowers your organization to execute manpower planning seamlessly, catering to both budgeted and non-budgeted positions. Department managers have the flexibility to initiate recruitment for vacant positions or propose new positions tailored to their specific needs. With this system, positions can be generated following workflow approval, ensuring alignment with organizational requirements.
Key features:
- Leverage historical data for forecasting staffing needs and operational periods across departments.
- Anticipate future organizational requirements to prepare for the recruitment of qualified candidates.
- Centralize personnel and candidate skill sets for efficient skill-to-task matching.
- Create part-time, casual, and full-time positions seamlessly.
- Establish multiple shifts and offer overtime during peak production periods.
- Maximize manpower deployment strategy to improve overall workforce efficiency.
G2 Rating: NA
Founding Year: 1993
Pricing: NA
3. Empxtrack
Empxtrack is a cloud-based HR software designed for comprehensive human resource and employee management. It helps reduce costs, boost team motivation, and foster a positive work environment. This software automates key HR functions, including performance management, human capital management, compensation planning, recruitment, self and manager services, payroll, compliance, and manpower planning.
Key features:
- Predict future workforce needs using Empxtrack's workforce management software.
- Bridge talent gaps through its personnel planning software.
- Streamline budgeting with efficient workforce tools.
- Utilize real-time workforce analysis tools from Empxtrack for informed decision-making.
- Optimize resource utilization with its manpower planning software.
G2 Rating: 4.8/5 (3 reviews)
Founding Year: 2012
Pricing: NA
4. Truein
Truein offers a Time & Attendance solution using Face Recognition technology, designed for contractual and distributed workforces. It supports revenue protection, workforce productivity, and resource optimization. The platform runs seamlessly on any mobile or tablet device and includes features like geofencing and a robust policy framework for automated overtime, payroll, shift management, and more.
Key features:
- Automatically records every In/Out instance and precisely calculates hours worked.
- Efficiently manage shift allocations, whether in bulk or individually and effectively handle weekly fluctuating shift schedules, adjusting staff numbers as needed.
- Utilize the contractor-level limit feature to specify the maximum number of staff sourced from an agency.
- Truein's labor management system includes a configurable and flexible leave management feature.
- Control the daily staff attendance at each site with the site-level limit feature.
G2 Rating: 4.9/5 (43 reviews)
Founding Year: 2015
Pricing: NA
5. Cube
Cube is an FP&A platform that integrates the flexibility of spreadsheets with the control and scalability of performance software. It streamlines processes, reduces errors, and enhances insights, enabling you to articulate the narrative behind the numbers quickly. It also models and analyzes headcount scenarios, aligns staffing with business objectives, and ensures optimal talent placement to meet company goals.
Key features:
- Explore diverse staffing scenarios to attain a strategic edge that aligns with your financial objectives.
- Fine-tune workforce composition to proactively position your organization for success, leveraging the ideal blend of skills and expertise.
- Effortlessly adjust headcount plans on the go, enabling swift responses to market shifts, unforeseen circumstances, or emerging opportunities.
- Efficiently generate, contrast, and evaluate numerous headcount scenarios across various plans to maintain agility and seize every opportunity.
G2 Rating: 4.5/5 (115 reviews)
Founding Year: 2018
Pricing: Cube Software has 3 pricing editions.
6. PeopleWorks
PeopleWorks’ manpower planning software operates on three guiding principles: fostering transparency, enhancing productivity, and aligning employees with common organizational objectives. It serves as a comprehensive suite for managing various employee-related activities within an organization. By integrating departments such as HR, Finance, Payroll, IT, Management, and Admin, PeopleWorks facilitates seamless interaction and assistance for employees across different areas.
Key features:
- Streamlines the alignment of manpower resources with business objectives by connecting human resource management with the organization's strategic plan.
- Assesses and fine-tunes the organization's workforce capacity, accounting for resource demands across current obligations and future projects.
- Boosts productivity through refined manpower planning approaches.
- Conducts comprehensive resource gap analyses to identify areas of both over and under-utilization within the workforce.
- Consistently monitors and evaluates the plan's effectiveness to ensure alignment with the organization's desired direction and objectives.
G2 Rating: 4.4/5 (18 reviews)
Founding Year: 2000
Pricing: NA
7. Mekari Talenta
Mekari Talenta is an Indonesia-based SaaS HCM designed for HR professionals, Operations teams, People Managers, and Business Owners seeking enhanced business efficiency and a people-centric approach. By offering HR process automation and seamless system integration, Mekari Talenta simplifies business operations and accelerates decision-making processes.
Key features:
- Ensure your recruitment strategy aligns with your overarching vision and addresses long-term challenges effectively.
- Effortlessly pinpoint any essential skill gaps within your workforce.
- Stay ahead of the curve by anticipating future workforce requirements.
- Attain hiring excellence by accurately defining the skills and expertise required for each job role.
G2 Rating: 4.5/5 (1 reviews)
Founding Year: 2013
Pricing: NA
Explore leading workforce planning tools that aligns manpower allocation with business goals and future workforce needs.
Conclusion
Choosing the right manpower planning tool is critical for aligning talent strategy with business growth. While features like scalability, integration, and user experience are important, the real value lies in how well the tool helps you understand and manage workforce capabilities.
iMocha stands out by going beyond traditional manpower planning. Its AI-powered Skills Intelligence platform provides a dynamic view of workforce skills through skill taxonomies, role-based frameworks, and real-time gap analysis. This makes it easier to identify internal talent, accelerate hiring, and guide upskilling efforts with precision. By connecting skills data with strategic workforce planning, iMocha enables organizations to build a future-ready, agile workforce.
FAQs
1. How to do manpower planning?
Effective manpower planning starts with analyzing your current workforce inventory. Use methods like trend analysis to forecast demand, workload analysis to align resources, and skill gap assessments to inform hiring or training plans. The goal is to ensure the right people are in the right roles at the right time.
2. What are the benefits of manpower planning?
Manpower planning improves productivity, reduces hiring costs, and ensures talent aligns with business needs. It helps detect skill gaps early, supports better workforce forecasting, and enables HR teams to plan development and succession strategies more effectively.
3. How to measure manpower planning?
Manpower planning can be measured using KPIs such as time-to-fill, internal mobility, skill gap reduction, and workforce alignment with business goals. Tools like iMocha offer insights through skills data, role readiness, and progress tracking to evaluate planning effectiveness.
4. What are the tools used for strategic manpower planning?
Strategic manpower planning tools help forecast talent needs, identify skill gaps, and align workforce goals. Platforms like iMocha, Cube, and Empxtrack are commonly used to support data-driven decision-making and long-term workforce alignment.
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